State of Nebraska
REQUEST FOR PROPOSAL FOR CONTRACTUAL SERVICES FORM
Department of Environment and Energy
245 Fallbrook Blvd, Suite 100
Lincoln, NE 68521
PHONE: (402) 471-2186
FAX: (402) 471-2909
PROPOSAL DUE DATE AND TIME
06/01/2023 at 05:00 PM
This form is part of the specification package and must be signed and returned, along with proposal documents, by the opening date and time specified.
PLEASE READ CAREFULLY!
2023 Invitation for Source Water Grant Proposals
The Nebraska Department of Environment and Energy (NDEE) is inviting proposals for source water protection projects. Funding is authorized through section 1452 of the Safe Drinking Water Act as administered by the U.S. Environmental Protection Agency and NDEE.
These funds are a potential source of support for drinking water protection projects in Nebraska. Program overview, grant process, general program information, funding priority, project requirements and format are outlined in the attached guidance.
Project proposals will be reviewed by staff at NDEE, Nebraska Health and Human Services, and representatives of other organizations. Projects recommended by the reviewers will be forwarded to the Director of NDEE for approval.
Any questions you may have regarding this invitation may be submitted to the Source Water Coordinator at the address below. Questions will be answered directly and then immediately posted on the NDEE website for reference.
Proposals must be submitted to the NDEE office in Lincoln by 5:00 PM Thursday, June 1, 2023.
SOURCE WATER GRANT PROGRAM OVERVIEW
Funding under section 1452 of the Federal Safe Drinking Water Act
ESTIMATED ANNUAL FUNDS
|Political subdivisions in Nebraska that operate a public water system serving a population of 10,000 or less that can show financial hardship.|
Hardship eligibility criteria:
· MHI (Median Household Income) of the political subdivision population must be less or equal to 120% of the statewide MHI reported in the 2016-2020 ACS five-year estimate of $63,015.
· 120% of State MHI: $75,618
· Applicants that don’t meet the hardship eligibility may submit a financial hardship report to the Department for additional consideration justifying the grant request.
To obtain your MHI contact NDEE at 402-471-2186 or firstname.lastname@example.org
GENERAL PROJECT REQUIREMENTS
· Projects must focus on the protection of Nebraska public drinking water sources, not operation and maintenance of the system or water treatment.
· Projects must include activities in one or more of the three categories: water quality, water quantity, and/or water public education.
· Projects must have a good potential for success (i.e., tasks must yield measurable improvement in water quality, reduction of water use, increased resource reliability, citizen knowledge and/or behaviors, etc.).
· Commitment must be demonstrated by the public water system and local government to develop, implement, support, and sustain a local protection program after funding is received.
· On-the-ground activities must take place within existing wellhead protection areas, source water protection areas, designated future wellhead protection areas, or the associated area served by the community Public Water Supply System.
· At least a 10% non-federal match to the total project cost is required. For example: a project totaling $20,000 will receive $18,000 in grant funds and would have a requirement of $2,000 in match. Match can be in-kind and/or cash.
· Projects that provide long-term benefits to drinking water quality, quantity, and/or education.
· Contaminant source identification – research / investigation.
· Contaminant pathway removal – includes the closure of abandoned or unused wells.
· Contaminant removal – pollution prevention and waste reduction.
· Contaminant source management – implementation of best management practices (BMPs), ordinance development, and implementation of a Source Water or Wellhead Protection Plan.
· Information and education sharing – workshops, brochures, meetings, and media campaigns.
· Development of a Drinking Water Protection Management Plan which is an alternative to 9-element watershed management plans. These plans will focus on wellhead protection areas. Plans must address implementable groundwater best management practices. (For additional information please refer to the Fact Sheet below).
· Activities related to the operations and maintenance of drinking water systems including: treatment, transmission, distribution, consolidation or storage.
· Land purchases.
· Projects that only develop a traditional Wellhead Protection Plan and do nothing toward implementation of the plan; these plans should not be confused with a Drinking Water Protection Management Plan.
· Projects requesting only personnel expenses.
· Projects geared towards the security aspect of Source Water, such as security fencing and cameras.
|Prioritization will be given for the following status/activities:
· Developing phase one or two of a Drinking Water Protection Management Plan.
· Projects where activities will be sustained beyond the term of the grant.
· Projects implementing on-the-ground management activities.
· Projects addressing nitrate contamination/loading.
· Public Water Supply Systems that have a NDEE-approved Wellhead or Watershed Protection Plan and/or are a designated Groundwater Guardian.
· Projects that focus on community education and awareness about how to protect and improve the local drinking water source.
DRINKING WATER PROTECTION MANAGEMENT PLANS
|Drinking Water Protection Management Plans are an alternative to 9-element watershed management plans. These plans will be specific to Wellhead Protection Areas and/or defined future WHP areas and must develop implementable groundwater best management practices (BMPs). The purpose of this plan is to provide an analytic framework for managing efforts to restore and protect a community’s drinking water. With the approval of this plan by EPA, communities will be eligible to apply for Clean Water Act section 319 Nonpoint Source Program grants to assist in the implementations of these management practices. *Detailed information about DWPMPs can be found in Fact Sheet Below*|
Applicants that receive funding must adhere to EPA’s Subaward Policy, CFR §200.320, which states that procurement of services or supplies of more than $3,000 must obtain price or rate quotations from at least three qualified sources. It is highly recommended to obtain price or quotes prior to application submission to ensure costs remain within project budget and to expedite the start of project work. Learn about EPA’s Subaward Policy here: https://www.epa.gov/grants/grants-policy-issuance-gpi-16-01-epa-subaward-policy-epa-assistance-agreement-recipients
Project areas include:
· Wellhead protection areas - groundwater systems,
· Officially designated future wellhead protection areas, and
· Populations served by the community Public Water Supply System.
|10% of Total Project Cost|
|June 1, 2023
Proposals, including a DUNS number, must be received at the NDEE Lincoln office by 5:00 PM of this due date.
Proposals are reviewed by committee.
Projects selected and sponsors notified. Funding is made available to begin projects pending approval of a final Work Plan and finalization of a funding agreement.
Projects may start no earlier than September 1, 2023 as all project funding is dependent on NDEE’s receipt of the EPA Capitalization Grant. Contracts will not be signed prior to NDEE receiving funds.
|June 1, 2023 - 5:00pm|
|Hand deliver, mail, or email a PDF to:
Nebraska Department of Environment & Energy
245 Fallbrook Blvd
Lincoln, NE 68521
Nebraska Department of Environment & Energy
PO Box 98922
Lincoln, NE 68509-8922
Written questions are due no later than and should be submitted via e-mail to .
Written question may also be sent by facsimile to email@example.com @ (402) 471-2909
Bidder should submit one (1) Original and copies of the entire proposal must be submitted by the proposal due date and time.
PROPOSALS MUST MEET THE FOLLOWING REQUIREMENTS TO BE CONSIDERED VALID.
PROPOSALS WILL BE REJECTED IF NOT IN COMPLIANCE WITH THESE REQUIREMENTS.
- Proposals must be received in NDEE Offices (address above) by the date and time of proposal opening indicated above. NO late proposals will be accepted. NO fax proposals will be accepted.
- Proposals must meet all specifications of the RFQ and terms and conditions of this form.
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