Records Management
The following options are available to view, request, or submit public records pertinent to the Nebraska Department of Environment and Energy:
Online Document Searches
Facility-related documents have been imaged into the State of Nebraska’s Enterprise Content Management system (ECM) since April 2011.
The ECM is the repository of official facility records that are created or received by the agency. Documents that have been scanned into the ECM system are available to review from our Public Records Search.
To use this option, the facility number and program are required. Call 402-471-2186 or submit a request on the NDEE Public Records Request Portal to obtain a facility number for a records search.
The search will return a maximum of up to 500 of the most recent documents. The date fields are optional for a records search, but a date range may be required to view older documents.
Documents received or generated prior to April 2011 may NOT be available for viewing through the Public Records Search.
If the search returns with no documents available, or if you need to access older documents, Submit a Request for Information below.
Interactive Map Server on the NDEE website
Documents that have been scanned into the ECM are also available to review from the Interactive Map Server. With this option a search may be performed by city, county, or part of a facility name. Other area search tools exist within the Map Server.
The ability to view document images within the map server application is restricted to the most recent 500 images. If a message appears prompting a more narrow search to view additional documents, please use the Public Records Search portion of the web site to enter a date range for desired documents.
Documents received or generated prior to April 2011 may NOT be available for viewing through the map server.
If the search returns with no documents available, or if you need to access older documents, follow the instructions to Submit a Request for Information.
A reference document listing the agency’s program acronyms can be downloaded above.
For additional Tips and Tricks visit the Maps and Data page.
Submit a Public Records Request
Requests must be in writing and may be:
Faxed to: 402-471-2909
Or
Mailed to:
NDEE Records Management Section
245 Fallbrook Blvd, Suite 100
PO Box 98922
Lincoln, NE 68509-8922
Requests for information or photocopies are responded to within four business days. If the request is extensive or difficult to process within four business days, the NDEE will provide the requester with a written explanation, a good faith estimated completion date, and an estimated charge for copies. The requester may then modify or prioritize the request.
Visit the Office
The Nebraska Department of Environment and Energy office is located at:
245 Fallbrook Blvd, Suite 100
Lincoln, NE 68521
An appointment may be scheduled to review files that are still maintained in paper form. Schedule a file review through the NDEE Records Management Section, 402-471-2186 or submit via the NDEE Public Records Request Portal. . All file reviews are conducted within the NDEE Lincoln office. Photocopies of documents are available upon request. Each request will be assessed charges in accordance with the rate list below, plus postage and Nebraska sales tax.
Rate Schedule
Each request will be assessed charges in accordance with the list below, plus postage and Nebraska sales tax.
- 1 - 20 photocopies – no charge
- Over 20 photocopies –.25 per page, including the first 20 copies
- 1 - 20 Scanned pages – no charge
- Over 20 scanned pages is .25 per page including the first 20 pages
CD/DVD/Flash drive reproduction – $10.00
- Microfilm reproduction – $25.00
- A special service charge reflecting the staff time required to fulfill a request in excess of four cumulative hours may be assessed starting at $25 per hour.
The public may bring photocopy equipment to NDEE’s Lincoln office and copy documents at their own expense.
According to Nebraska State §84-712(3)(f) the agency may require a deposit before fulfilling a request for photocopies/scans, if estimated reproduction charges exceed $50. Payment of delinquent accounts for copies/scans previously provided may be required to obtain additional photocopies. In addition, advance payment may be required if an individual or an entity has been delinquent in payment for copies previously provided.
Some documents the department deems to have broad appeal have been mass-produced or may exist on the agency web site. These items are free to the public and include brochures from NDEE and EPA, annual reports, rules and regulations, news releases and other documents.
Requests that require research or assembly of information that has not been compiled are beyond the scope of the public records statute.
Submit a Document
Documents can be submitted to the agency via fax, mail, hand delivery, or electronically via email. Use the instructions above to electronically submit documents to NDEE.
Fax: 402-471-2909
Mail OR Hand Deliver:
NDEE
245 Fallbrook Blvd, Suite 100
Lincoln, NE 68521
Electronic Submission:
Use the instructions above to submit documents electronically via email.b |