1. Accept delivery of the new electrical equipment and have it installed and operational;
2. Scrap the old diesel engine in accordance with the program requirements described below; and
3. Submit the Request for Reimbursement Form, Certification of Engine Scrappage form, IRS W-9 form, MBE-WBE Form, and all required supporting documentation.
   

• Diesel irrigation engines must be replaced by an electric motor or by connecting an existing submersible pump to the electric grid.
• The replacement equipment must perform the same function in the same location as the original engine.
• Expenses paid prior to the selectee signing a project agreement with the Department will not be reimbursed.

OTHER REQUIREMENTS

• The new equipment cannot be used to expand the applicant’s current inventory; it must replace a diesel engine that is currently operational and in use. The replaced engine must be disabled (scrapped) within 90 days of replacement.
• The rebate recipient must maintain ownership of the new equipment for at least five years from the date of purchase. If the new equipment is sold before the end of the three-year period, moved out of state, or used for purposes other than what is allowed under this program, the rebate recipient must inform NDEE and may be required to return up to the full amount of the rebate to NDEE. The amount required to be returned is at the discretion of NDEE and will be determined on a case-by-case basis.
• Installation must be performed by a licensed electrical contractor.
• Recipients may be required to file annual reports of operating hours for the duration of the agreement.

The old engine being replaced must be scrapped (permanently disabled) within 90 days of replacement and prior to submission of the reimbursement request to NDEE. Scrappage consists of cutting, drilling, or punching a 3” by 3” hole completely through the wall of the engine block.

The following documentation of scrappage is required and must be submitted prior to or with the reimbursement request.

NDEE Clean Diesel Rebate Program Certification of Engine Scrappage form signed by the rebate recipient and the party responsible for scrapping the engine, and including:

• The name and address of the dismantler
• Identification of the old engine including model year and engine serial number
• The dates the engine was scrapped.

• The engine label(s) that include:
• Engine serial number;
• Engine family identifier;
• Entire engine prior to disabling;
• Engine block prior to hole being cut;
• Engine block showing the 3” by 3” hole; and
• Other photos as needed.

After you have received and installed the new equipment and have scrapped the old engine, you must submit the following documentation to receive reimbursement:

• Completed Request for Reimbursement Form (download from link above);
• Completed MBE-WBE form;
• Completed IRS form W-9, Request for Taxpayer Identification Number and Certification
• Photo of the wellsite, new motor, and motor serial number plate (if applicable);
• Copies of all paid invoices;
• Copy of proof of payment (e.g., cancelled check front and back, credit card payment receipt, or bank statement showing that the check was cashed); and
• Scrappage documentation (see above).

Reimbursement requests may be submitted electronically by e-mail or in hard copy by mail. Reimbursement forms and documentation may be assembled into a PDF file for easy e-mail submission.