State of Nebraska
REQUEST FOR PROPOSAL
RETURN TO:
Department of Environment and Energy
245 Fallbrook Blvd, Suite 100
Lincoln, NE 68521
PHONE: (402) 471-2186
FAX: (402) 471-2909
SOLICITATION NUMBER | RELEASE DATE |
WX2024 | 04/08/2024 |
PROPOSAL DUE DATE AND TIME | PROCUREMENT CONTACT |
05/28/2024 at 04:00 PM | ndee.weatherization@nebraska.gov |
This form is part of the specification package and must be signed and returned, along with proposal documents, by the opening date and time specified.
PLEASE READ CAREFULLY!
Low-Income Weatherization Assistance Provider in Douglas County
The Nebraska Department of Environment and Energy (NDEE) is inviting proposals for a qualified contractor(s) to provide service and administration of the Low-Income Weatherization Assistance Program (WAP) in Douglas County of Nebraska.
NDEE administers the federally funded Nebraska Weatherization Assistance Program (NeWAP) (10 CFR 440) for the state of Nebraska. Weatherization services are delivered to eligible subrecipients by sub-grantees who serve defined regional areas. The federal Weatherization Assistance Program was created in 1976 to assist low-income families who lacked resources to invest in energy efficiency.
The mission of the NeWAP program is to reduce energy costs for low-income families, particularly for the elderly, people with disabilities, and young children, by improving the energy efficiency of their home while ensuring their health and safety.
Funds are used to improve the energy efficiency of the low-income homes using the most advanced technologies and diagnostic testing protocols available in the energy efficiency retrofit industry. In addition to the comfort, health benefits, and energy savings for the household, the energy conservation resulting from the efforts of the state and local agencies helps our country to reduce its dependence on foreign oil and our carbon footprint.
All proposals will be reviewed by staff at Nebraska Department of Environment and Energy with final recommendations forwarded to the director of NDEE for approval.
Any questions you may have regarding this invitation may be submitted to the following email ndee.weatherization@nebraska.gov. Final day to submit questions is Wednesday, May 15, 2024. Questions will be answered directly and then posted on the NDEE website for reference.
Proposals must be submitted to the NDEE office in Lincoln by 4:00 PM May 28, 2024.
Low Income Weatherization Assistance Program Overview
Estimated Annual Funds for Douglas County | $1.2 million annually with supplemental Bipartisan Infrastructure Law (BIL) of $1.7 million available through June 2027 |
ELIGIBLE APPLICANTS |
Applicants must meet each of the following minimum threshold criteria to be considered for selection:
· Submit proof of being a Community Action Agency, non-profit or public entity. (10 CFR Part 440.15 (a)(1).
· Submit proof of current registration as a charitable organization with the Nebraska Secretary of State’s Office, covering the fiscal year ending in 2022 or 2023 or proof of exemption therefrom. Verification should be in the form of a copy of a current Certificate of Good Standing from the Secretary of State’s Office.
· Submit a copy of their IRS 501(C)(3) tax exemption letter.
· Submit a copy of most recent Single Audit, provide proof that the Audit Report was submitted to the Federal Audit Clearinghouse (FORM SF-SAC) as required by 2 CFR Part 200-Subpart F.
· Submit copies of EPA RRP Certification for all field staff and/or Certified Firm status.
· Submit copies of Building Performance Institute (BPI) Quality Control Certification (QCI) for all certified technical staff as required under Weatherization Program Notice 22-4 and/or the bidder’s plan for securing a QCI certified within six (6) months of award.
· Be in “good standing” as of the date this RFP is issued. In order to be in good standing, must not have been “suspended”, or “debarred”, or have been issued a HUD’s Limited Denial of Participation status by NDEE and/or other funding sources. Subrecipients must provide a print screen from the Excluded Parties List System at https://www.sam.gov/portal/public/SAM/ as proof of compliance with this threshold requirement.
· Report any and all funds received from other federal, state, local or tribal government funding sources as evidenced by the most current monitoring letter from said entities that Subrecipient are in good standing with their programs.
· Not have repeat or unresolved financial audit findings as determined by Nebraska Department of Environment and Energy (NDEE).
Include any material regarding current or pending litigation, administrative proceedings, or investigations that could affect the reputation or financial viability of the organization.
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Project Environment and Scope of Work |
The NeWAP operates annually under two federally funded programs. One is the U.S. Department of Energy (DOE) Weatherization Assistance Program and the other is the Nebraska Department of Health and Human Service’s Low-Income Home Energy Assistance Program (LIHEAP). The LIHEAP funds are operated under the DOE work standards and regulations in the State of Nebraska. The two programs are operated in Nebraska through Federal pass-through funds to the NDEE who administers the funds.
NeWAP relies on a network of subgrantees to deliver weatherization and affordable housing services in designated service areas. Subgrantees provide energy efficiency weatherization services using their own trained crews and/or subcontracting work to qualified contractors. Energy efficiency measures financed through the program can range from air sealing and insulating single-family homes to the replacement of heating systems in apartment buildings. The program assists all types of housing units, including single- and multi-family housing, manufactured housing, and group homes. The NDEE will allocate program funds in accordance with the NeWAP State Plan.
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TECHNICAL REQUIREMENTS |
Under Nebraska’s Weatherization Assistance Program a subrecipient shall have the certifications to perform quality control Inspection (QCI) on dwellings being weatherized. Quality Control Inspectors (QCI) working for, or subcontracted in the NeWAP, must possess the knowledge, skills, and abilities in the National Renewable Energy Laboratory (NREL) Job Task Analysis (JTA) for Quality Control Inspectors. A certified QCI must sign off on completed homes before the home can be submitted for reimbursement.
The applicant shall also demonstrate weatherization and/or energy efficiency program experience, ability, and readiness by describing their organization’s crew or contractor experience in performing the types of work required under the NeWAP. The bidder shall provide information on the relevant experience of technical staff who they propose will be performing Energy Audits, QCIs and working as Installers and Crew Chiefs. Additionally, in the case of QCIs, their current certification status and/or the bidder’s plan for securing a QCI certified within six (6) months of award.
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ORGANIZATIONAL CAPACITY |
The applicant will be responsible for administering the program within Douglas County, NE. Bidder must provide information on management and administrative experience and credentials to perform the Weatherization Assistance Program. This will include years of experience of executive director, weatherization program manager, and fiscal manager and staff.
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TIMELINE |
April 18, 2024 3:00 PM
Pre-Proposal Conference
Nebraska Department of Environment and Energy
Room: Hearing Room 031
245 Fallbrook Blvd, Suite 100
Lincoln, NE 68521
May 15, 2024
Last day to submit written questions
May 28, 2024
Proposals must be received at the NDEE Lincoln office by 4:00 PM (Central Time)
June 2024
Proposals are reviewed by NDEE Staff and committee.
July 2024
Notification of Intent to Award and Contract Finalization
August 1, 2024
Contractor Start date
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APPLICATION DEADLINE |
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SUBMITTAL PROCESS |
Hand deliver, mail, or email a PDF to:
Email: ndee.weatherization@nebraska.gov
Deliver:
Nebraska Department of Environment & Energy
245 Fallbrook Blvd
Lincoln, NE 68521
Mail:
Nebraska Department of Environment & Energy
ATTENTION: Weatherization Program
PO Box 98922
Lincoln, NE 68509-8922
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Written questions are due no later than 04/24/2024 and should be submitted via e-mail to ndee.weatherization@nebraska.gov.
Written question may also be sent by facsimile to ndee.weatherization@nebraska.gov @ (402) 471-2909
Bidder should submit one (1) Original and copies of the entire proposal must be submitted by the proposal due date and time.
PROPOSALS MUST MEET THE FOLLOWING REQUIREMENTS TO BE CONSIDERED VALID.
PROPOSALS WILL BE REJECTED IF NOT IN COMPLIANCE WITH THESE REQUIREMENTS.
- Proposals must be received in NDEE Offices (address above) by the date and time of proposal opening indicated above. NO late proposals will be accepted. NO fax proposals will be accepted.
- Proposals must meet all specifications of the RFQ and terms and conditions of this form.
The Complete RFP is only available as an Adobe PDF file. You will need Adobe Acrobat Reader to view this file.
File size KB | | |
Additional Information:
No additional information at this time. |